"Sondra impresses me with her exceptional organization, knowledge and responsible character, which allowed me to rely on her over the years."

 

Joanie Spina, Roxie Video Productions/Spina Creative Services

"In the business world, it is an uncommon yet wonderful thing to be able to trust someone enough to “let go of the small stuff” and know that it will be taken care of. Sondra exudes those rare and unique qualities – trustworthiness and diligence – that allows me to do just that. I just know that it will be handled. How great it that?”

Schwab Business Services, LLC

EXPERIENCE

May 1999 to      AVANTE HOMES (ALPHA VISTA LLC), Las Vegas, NV (Residential Developers)

Dec. 2007     Office Manager: Supervise two receptionists.  Responsible for office equipment and leases, storage archiving, supplies, Administrative Budget, office vendors, maintenance, repairs, renovations, equipment/telephone purchase and inventory for office, sales and construction sites, NT server and network, various logs and lists, petty cash.  Form, file and maintain over 50 LLC’s and Corporations (AZ, NV, UT), liaison with attorneys for corporate restructure, maintain company business, tax, contractor licenses, Resident Agent for all companies/HOA’s. Developed and lead Policies and Procedures project creating company manual of each department using Microsoft Excel and Word linking to PDF Adobe format, created company forms, contracts and agreements in template format, revised Warranty Book, Safety Program Manual and Personnel Manual.  Safety Coordinator and Chair person for Safety Committee.

Executive/Legal Assistant to Owner, Entrepreneur:  Personal assistant to the owner.  Responsible for research and coordination of investing assets; checking accounts/bookkeeping, loans, interest calculation and reconciliation for nine trust accounts and IRA’s; estate planning; year-end 1099, K-1’s and tax compilation; review, summarize and coordinate personal entity investments in various industries for accounting department,  file SEC forms, patent research, business industry research, organize and maintain Summary of Investments of all agreements, warrants, shares etc., coordination with industry specific attorneys; responsible for personal and business lines of credits, daily draws, pay downs and interest payments, draft legal documents for attorney review.

VP of Operations – Finance Company:  Work with brokers and attorneys in five states to receive, review, research, amortize, coordinate and obtain owner’s final approval on all equipment leases.  Coordinate collateral, Title Reports, Real Estate Mortgages and Trust Deeds, Bill of Sales, UCC and Real Estate filings.  Track, post and correspond with accounting department on all A/R and A/P.  Coordinate with Idaho accountant and manager of potato seed operation, reviewing monthly budgets, payables, operating lines, taxes, water rights, etc.  Request inter-company transfers and line of credit draws and pay downs, signing capacity of $3.5M.  Calculate late penalties, deficiency balances and coordinate with attorneys on foreclosures and bankruptcies.  First appearance personally representing company to litigate a WA Foreclosure and won Summary Judgment - May, 2005.  Market research of farm and agriculture industry.

General knowledge and experience in agriculture, farm equipment, real estate development, water and wind rights, energy, oil, gas, pharmaceutical, debt collection, humanitarian, voice/wireless technology, gold and stock trading.

Sept. 1997 to    DR. MARIANNE COHEN, CHTD., Henderson, NV (Dental Office)

May 1999          (Left to get back into Real Estate Development)

Director of Operations:  Managed profitable dental office of thirteen employees consisting of two dental hygienists, four dental assistants and front office personnel.  Coordinated A/R and A/P (signer on corporate account), budgets, payroll, insurance provider contracts, patient financial plans and pre-authorizations, marketing, OSHA Health & Safety Regulations and training, all employee hiring and terminations, transition from PPO to Indemnity insurance.  Responsible for state of the art digital radiography equipment ran off of a Window 98 Network with four terminals in operatories and a Macintosh network of seven terminals for the practice management system.  Assisted the doctor with personal estate planning, accounting, and financial investments in property and the stock market.

March 1997 to  ENVIRONMENTAL CHEMICAL CORP., Honolulu, Hawaii (Government Remediation Contractor)

Sept. 1997        (Relocated to Nevada to work with Alan Khedari)

Administrative Assistant:  Responsible for all field and office operations.  Coordinated with the San Francisco corporate headquarters.  Duties consisted of all subcontract agreements, insurance requirements, A/R and A/P, OSHA Health & Safety coordination with all field personnel, various logs such as RFI, RFA, HAZMAT, vendor, etc., assisted coordination of all laboratory soil sampling and analysis, material/equipment quotes and coordination of purchases and shipping from the mainland, purchase orders, budget development and tracking of all overhead and project costs.  Developed extensive Excel workbooks for project management (such as linking information from estimates to create percent complete worksheets, committed cost totals, labor, etc.).  Worked closely with management on government RFP submittals, estimating and reports.

Sept. 1995 to    SOUTHLAND INDUSTRIES, Honolulu, Hawaii (Mechanical Contractor)

Jan. 1997          (Company’s Hawaii Division closed due to construction economy in Hawaii)
Administrative Assistant:  Responsible for maintaining and operating the entire construction site office at the Kahala Hilton Mandalay Bay Renovation project and the Honolulu office.  Corresponded with the Long Beach, CA corporate headquarters.  My duties consisted of all subcontract agreements, insurance requirements, payables and receivables, client billings, contractor’s state licensing coordination, project proposals and bids, maintained logs such as RFI, CCD, submittals, project schedules and listings, etc., general office computer and equipment maintenance.  Direct involvement with project budgets and cost tracking systems, such as labor feedback, committed costs, etc. Attended energy conservation/retrofit seminars and was very active in the development process of energy conservation analysis for retrofit proposals for large established hotels such as the Hilton Hawaiian, Sheraton Waikiki and Turtle Bay.  Organized large proposals with equipment quotes (chillers, cooling towers, etc.), collected equipment data for energy savings analysis and developed various graphs outlining a detailed energy savings 

Feb. 1995 to     TAISEI PACIFIC CORPORATION, Honolulu, Hawaii (General Contractor)

Sept. 1995        (Accepted position at Southland Industries, offered by Mechanical Engineer at Taisei)
Administrative Assistant:  Assisted the Vice President of Development/Construction.  Performed all office administrative duties such as coding invoices, ordered office equipment and supplies and answered phones.  I was responsible for the coordination of subcontracts, insurance and billings.  Maintained an accurate blueprint, RFI, submittal and other important logs.

July 1990 to      ALAN J. KHEDARI & ASSOCIATES, Beverly Hills, CA (Entrepreneur/Developer/Dentist)

Sept. 1994        (Relocated to Hawaii)
Vice President, Speedy Weedy, USA:  Promoted to head new business venture with the marketing and distributing of “Speedy Weedy”, a gardening tool made and imported from Sweden.  Developed all marketing strategies, obtained numerous press releases and articles, traveled to various out-of-state trade shows, negotiated all sales, managed national sales team, coordinated import from Sweden.

                         Stock Analyst:  Managed complex stock programs on four different screens, monitored and tracked Dow Jones, NASDAQ, SP-500’s & 100’s, for intra-day trading, worked closely with stock broker from PaineWebber, developed stock analysis charts, graphs and option trading sheets, traveled on numerous business trips and seminars, trained new employees to operate stock systems.

Computer Sys. Manager:  Purchased all computer equipment, installed over 10 different computer software’s, operated all systems including intense private stock market programs.

Accounting Manager:  Responsible for over 15 accounts, totaling over two million dollars, including all business, personal, money markets, CD’s IRAs, payroll, coordinated all tax returns, investment profit/loss schedules, accounts receivable/payable

                             Executive Assistant:    CSL Development Corporation (Residential Development Company of Ultra High-end Luxury Homes), assisted Alan Khedari, President.  Managed personal accounting, bookkeeping, tax preparation, submitted and monitored health insurance claims, set up meetings, special projects and errands, researched and organized marketing information for personal profile packages.  Assisted development and project managers:  Coordinated subcontract agreements and insurance, handled customer service for new homeowners, approved monthly expenditures on custom homes.  Ordered supplies, dealt with building maintenance company, monitored computer systems.  Extensive computer skills to develop special reports and charts for the Resolution Trust Corporation (RTC).

Feb. 1989 to     Berg Enterprises, West Los Angeles, California (Residential & Commercial Development)

June 1990         (Company closed due to current real estate market in Southern California)
Executive Assistant:  Assistant to the President.  Set up meetings, answered phones, direct project involvement, conducted market surveys, developed marketing and company profile investor packages, administered legal documents, agreements and contracts.  Initially set up new office, stationery, office construction, new phone lines and system, responsible for office accounting, payroll, taxes, company insurance, ordered all supplies, purchased computer software, maintained computer systems, maintenance and any difficulties.

EDUCATION

06/99                  Notary Public State of Nevada

09/01                  Finance Budgeting and Administration, Las Vegas, NV

06/98                  Dental Mac/Mac Health Seminar, Las Vegas, NV

06/96                  Hawaiian Electric Company Energy Efficiency and Retrofits, Honolulu, HI

92-94                 Various PC and software training on stock trading programs, San Francisco, CA

1989                   Notary Public State of California

1988                   Graduate, Yosemite High School, Oakhurst, CA

SKILLS

Typing (75 WPM)	Macintosh:	Edison:
Telephone Systems/T-1	Word processor	- Windows
Filing System Development	- Excel	- Hijaack
Proofreading/formatting	- Graphics	- Modem/Dosshell
Legal document review	- Prodigy	- Fractal
Notary Public, NV	- Dental Mac	- Downloader
Office Machines:	IBM:	-MetaStock
- 10 Key	- Excel/Lotus	Printers:
- Copier	- File Manager	- HP LaserJet 4 Plus
- Facsimile	- Microsoft Word	- HP DeskJet 500C
- U.S. Postage	- Microsoft Project	- HP LaserJet III
- Credit Card	- Microsoft Power Point	- Mac Laserwriter
Dental Equipment:	- Microsoft Schedule	- Sony 890/1500
Panorex X-ray	- Explorer
Sterilization	- Wordperfect
	- Windows XP/Vista
	- Quicken
	- TV4Win (T Value)
	-       Peachtree -       Timberline -       Quickbooks